Property Management Guide
Learn how to effectively manage your properties using MarQi PMS. This guide covers everything from adding new properties to managing existing ones.
Property Management Overview
The Property Management module is the foundation of MarQi PMS. It allows you to:
- Add and manage multiple properties
- Track property details and documentation
- Monitor property financials and expenses
- Manage property-specific vendors and services
- Generate property-specific reports
- Archive inactive properties
Quick Tip
Properties serve as the main container for units, tenants, and all related financial activities. Start by adding your properties before proceeding to units and tenants.
Adding a New Property
Navigate to Properties
From the main menu, click on "Properties" to access the property management area.
Click "Add New Property"
On the Properties page, click the "+ Add New Property" button to open the creation form.
Fill Basic Information
| Field | Required | Description |
|---|---|---|
| Property Name | Required | Unique name for the property |
| Street Address | Required | Complete street address |
| City | Required | City name |
| State | Required | State abbreviation (e.g., TX, CA) |
| ZIP Code | Required | 5-digit ZIP code |
Add Property Details
Physical Details:
- Year Built
- Total Square Feet
- Number of Units
- Property Type
Financial Information:
- Purchase Price
- Market Value
- Property Tax Rate
- Insurance Information
Save the Property
Click "Create Property" to save the new property. You'll be redirected to the property details page.
Understanding Property Details
Basic Information Tab
- Property Address: Full address details
- Property Type: Residential, Commercial, etc.
- Year Built: Construction year
- Square Footage: Total property size
- Number of Units: Total rental units
Financial Information Tab
- Purchase Price: Original acquisition cost
- Current Market Value: Estimated current value
- Property Tax Rate: Annual tax percentage
- Insurance Details: Coverage information
- HOA Fees: Monthly association fees
Units Tab
View and manage all units within this property:
- • Unit numbers and types
- • Current tenant assignments
- • Unit-specific square footage
- • Rental rates and lease status
Expenses Tab
Track all property-related expenses:
- • Maintenance and repairs
- • Property taxes and insurance
- • Utilities and services
- • Property management fees
Managing Existing Properties
Editing Properties
Click the "Edit" button on any property to modify its details, financial information, or other attributes.
Searching Properties
Use the search bar to find properties by name, address, or other criteria. Apply filters for more specific results.
Property Reports
Generate detailed reports for individual properties or compare performance across your portfolio.
Important Note
Always ensure property information is up-to-date, especially financial details like market value and tax rates. This information affects report accuracy and financial calculations.
Archiving Properties
When you no longer actively manage a property, you can archive it instead of deleting it. This preserves historical data while removing it from active lists.
To Archive a Property:
- Navigate to the property details page
- Click the "Archive Property" button
- Confirm the archiving action
- Provide an optional reason for archiving
What Happens When Archived:
- Property is removed from active lists
- Historical data is preserved
- Reports can still include archived data
- Property can be restored if needed
Viewing Archived Properties:
- Go to Properties → Archived Properties
- Use the "Show Archived" filter
- Access through the property search
- Include in specific reports
Best Practices
Data Organization
- Use consistent naming conventions for properties
- Keep property information current and accurate
- Document any unique property characteristics
- Maintain up-to-date financial information
Data Security
- Regular backup of property data
- Limit access to authorized personnel only
- Keep sensitive financial data secure
- Audit data changes regularly
Performance Monitoring
- Regular review of property performance
- Track key metrics over time
- Compare properties within your portfolio
- Use reports to identify trends
Team Coordination
- Establish clear roles and responsibilities
- Use standardized processes for data entry
- Train team members on system features
- Maintain communication channels